Conference & Venues

The Hunter Region has a wide variety of hotels to suit most event programmes and budgets.  Describe what you are looking for in a hotel, function venue or conference program and we will provide you with some options and costs to choose from – let us do the work for you…we are ready to start now!

These are the main options in Hunter Valley, there are others, and also more in the Newcastle, Port Stephens and Central Coast areas.

Options

Conference Packages

Off-site Team Building Day

Overnight Express Meeting

Short Stay Conference

Venues

Hope Estate

Ben Ean Winery

Margan Winery

Peppers Creek Barrel Room

Restaurants

Off-site Team Building Day

• Are you looking for a day out with your team to reconnect and ignite some team spirit? Your team will return from the Hunter Valley feeling motivated and connected – after a refreshing day out of the office. The day can include meeting space away from the office, lunch in the vineyards and a fun few hours of team building in the wide open spaces of the Hunter Valley.
• Coach transfer to/from nominated location
• ½ day meeting package including room hire, morning tea and lunch
• Team building activity – tailored for your team

Overnight Express Meeting

• Escape to Hunter Valley Wine Country for an overnight express meeting to rejuvenate your team or reconnect with your key customers. Imagine the benefits of relaxing over dinner, in a unique winery venue, to nurture your business relationships. The package can include all the main items you require for an express meeting; dedicated meeting space, a comfortable bed, main meals and some team building fun.
• Coach transfer to/from your nominated location
• 1 nights single or twin share accommodation including breakfast in a 3, 4 or 5 star hotel
• 1 day conference room hire including room hire, morning/afternoon tea and lunch
• Dinner and beverages of your choice – onsite at hotel
• Team building activity – tailored for your team

Short Stay Conference

• There’s no better place to focus for a few days than the wide open spaces of the tranquil Hunter Valley. A quality regional escape that leaves behind the busy city office environment. A two night conference package provides you with the time and space to achieve a focused meeting agenda, some time for socializing and time for play!
• Coach transfer to/from your nominated location
• 2 nights single or twin share accommodation including breakfast in a 3, 4 or 5 star hotel
• A half day conference room hire including room hire, morning/afternoon tea and lunch
• Two Dinners including beverages of your choice – on-site at your hotel and/or a local winery
• Team building activity – tailored for your team

Chateau Elan at The Vintage

• Château Élan at The Vintage is located in the heart of the Hunter Valley, on the Greg Norman-designed 18 hole golf course. Offering a luxury escape for up to 200 guests, the resort comprises a day spa, with hair and beauty salon, 20 super-luxury spa suites and a series of private lifestyle villas. The Vintage has bar, conference and catering facilities; the Clubhouse is home to the renowned Legends Grill restaurant. Château Élan believes in the subtle difference of excellence.
• Accommodation Rooms: 100. Maximum guest capacity: 200
• Number of Meeting Rooms: 5
• Largest Meeting Room Capacity: Theatre – 330, Banquet – 190

Rydges Hunter Valley

• Rydges Hunter Valley is the largest conference facility in the Hunter Valley and epitomises the best in award-winning hospitality and deluxe accommodation. The Resort features deluxe rooms, spa suites and three bedroom self-contained villas, set on a picturesque golf course at the foot of the Brokenback Ranges. An extensive collection of event spaces, including an indoor pillar-less ballroom, unique outdoor spaces and variety of light filled conference rooms, provide state-of-the-art technology and adaptable spaces that can be perfectly tailored for y our event.
• Accommodation Rooms: 414. Maximum guest capacity: 1,600
• Number of Meeting Rooms: 14
• Largest Meeting Room Capacity, Theatre – 1,675, Banquet – 830

Oaks Cypress Lakes Resort

• Cypress Lakes Resort’s idyllic natural setting is complemented by a world class conference facility that can host any event – from a small management retreat to a major brand launch. This stylish contemporary resort, surrounded by the beauty of native Australia Bush land, offers every conceivable facility to make your conference a resounding success. The resort is located on an 18 hole golf course with villa style accommodation dotted throughout the surrounding hillsides, and has ample outdoor areas for team building activities.
• Accommodation Villas: 200. Maximum guest capacity:400
• Number of Meeting Rooms: 15
• Largest Meeting Room Capacity: Theatre – 880, Banquet – 360

Hunter Valley Resort

• The Hunter Valley Resort is a family operated country style retreat, nestled within its own 45 year old shiraz vineyards on 70 acres in the heart of the famous Hunter Valley Wine Country. It offers comfortable 4 star accommodation for groups with a variety of meeting spaces and activities to choose from.
• Accommodation Rooms: 36. Maximum guest capacity: 80
• Number of Meeting Rooms: 7
• Largest Meeting Room Capacity: Theatre – 150, Banquet – 250

Mercure Hunter Valley Gardens

• Ideally situated right in the heart of Hunter Valley Wine Country, the beauty of this property is that almost everything can be offered onsite or within walking distance. The award winning Hunter Valley Gardens and boutique shopping village, five cellar doors and chocolate and cheese tastings, only a short stroll in any direction. A variety of conference spaces will cater for most of your meeting requirements and the spacious lawn areas are perfect for team building activities.
• Accommodation Rooms: 72. Maximum guest capacity: 144
• Number of Meeting Rooms: 7
• Largest Meeting Room Capacity: Theatre – 250, Banquet – 170

The Convent

• This serene retreat sits amidst the landscaped gardens and vineyards of Pepper Tree Winery and Circa 1876 Restaurant, and infuses the ambience of an indulgent French Baroque hotel mixed with the distinctive character of an Australian country guest house. There are three function spaces for you to choose from, all of which include the meeting facilities you require, or choose the Grand Marquee for product launches and larger conference dining options up to 130 guests.
• Accommodation Rooms: 17. Maximum guest capacity: Approx. 25
• Number of Meeting Rooms: 3
• Largest Meeting Room Capacity: Theatre – 45, Banquet – 50

Voco Kirkton Park Hunter Valley

• Featuring an excellent array of meeting, conference and event facilities, this stylish hotel (recently re-furbished) combines the elegance of a bygone era with all the comforts and luxuries of a contemporary lifestyle. Set within 40 acres of beautifully manicures gardens and gently rolling grounds with magnificent views over tranquil vineyards and the wineries of the Hunter Valley. The venue offers 5 variable conference and meeting rooms flooded with natural light, with 4 breakout rooms elegantly decorated and overlooking the gardens.
• Accommodation Rooms: 71. Maximum guest capacity: 142
• Number of Meeting Rooms: 5
• Largest Meeting Room Capacity: Theatre – 300, Banquet – 220

Spicers Vineyards Estate

• Located on its own private vineyard with rolling views out to the stunning Brokenback Range, Spicers Vineyards Estate is the ideal venue for small management retreats, conferences and incentives. The estate offers 12 spacious suites with indulgent amenities, an award-winning onsite restaurant, and the best of the Hunter Valley on its doorstep, from internationally renowned wineries and golf courses to art galleries. The property boasts a purpose built day spa and also features ideal areas for boardroom style meetings.
• Accommodation Rooms: 12 Spa Suites. Maximum guest capacity: 24 people twin share
• Number of Meeting Rooms: 1
• Largest Meeting Room Capacity: Boardroom – 12

Spicers Guest House Hunter Valley

• The Guest House embodies the true spirit of the Hunter and is one of the region’s best loved retreats. The concept of a contemporary style guesthouse offering relaxation in luxury surrounds with fine wine and gourmet dining are the defining elements at the core of Spicers Retreats today. Surrounded by beautiful gardens and overlooking vineyards, with the comfort of guest house style accommodation and elegance of onsite restaurant eRemo, this is the perfect destination for small to medium conferences.
• Accommodation Rooms: 50 Rooms. Maximum guest capacity: Approx. 100
• Number of Meeting Rooms: 4
• Largest Meeting Room Capacity: Theatre – 120, Banquet – 110

Estate Tuscany

• Estate Tuscany offers decades of hospitality experience and personalised, friendly service. Located at the foothills of the Brokenback ranges, hotel guests experience a relaxing stay in Tuscan-style accomodation, with uninterrupted mountain views in the heart of Australia’s premium wine country. The grounds present a stylish blend of modern and rustic decor, set amongst 26 acres of beautiful countryside. This 4 star property offers hotel accommodation, dining, conference venues and presents as a stunning backdrop for onsite events.
• Accommodation Rooms: 38. Maximum guest capacity: 62
• Number of Meeting Rooms: 4
• Largest Meeting Room Capacity, Theatre – 120, Banquet – 150-200

Hope Estate

• With a fully functional amphitheatre, cellar door, restaurant, spectacular grounds and unique function spaces, Hope Estate an ideal location to host a corporate event. The Great Cask Hall at Hope Estate is one of the finest Barrel Rooms in the country, and one of the Hunter Valley’s most popular function venues. The Winery Warehouse is the largest internal function space in the region.
• Maximum Capacity: Cask Hall – 180, Winery Warehouse 1000

Ben Ean Winery

• Located in the heart of Wine Country, Lindeman’s is surrounded by charming vineyards and rolling hills. The winery’s architecturally designed function space seats up to 300 people and features large windows and wooden floors throughout. The adjoining historical courtyard adds further space for pre-post event receptions, outdoor dining and other event options.
• Maximum Capacity: 300 indoor; 350+ outdoor courtyard

Margan Winery

• Margan’s offers a venue for those who appreciate good food, great wine and friendly, intuitive service. Restaurateur and chef Lisa Margan and her experienced restaurant team create seasonally inspired food, sourced from local mostly organic producers as well as from the extensive Margan kitchen garden. The restaurant is an intimate size, and for larger affairs, the beautiful winery Barrel Room offers a true “wine country” experience.
• Maximum Capacity: 150 Barrel Room, 60 Restaurant

Peppers Creek Barrel Room

• The Peppers Creek Barrel Room is a unique sandstone and timber building, with an impressive 5 metre wide stone fireplace, the perfect location for your next function. Carefully constructed to provide the ambience of a traditional Tuscan barrel room, corporate and private functions are provided with a dance floor, bar area and discrete catering facilities, ensuring your event is enjoyed seamlessly. Expert catering is provided at Peppers Creek Barrel Room by the team at Wine Country Catering.
• Maximum Capacity: 150

Restaurants

• The Hunter Valley is blessed with an abundance of high quality restaurants of varying styles and cuisines. From small quaint cafes to large contemporary winery restaurants, each restaurant has its own charm and ambience. Ask our team to recommend one to suit your taste and budget, for your off-site dinner or dine-around programme.